Delivering effective governance starts with the right meeting room technology foundation. Modern government spaces rely on secure, fully integrated audiovisual solutions to support clear communication, informed decision-making, and seamless collaboration across departments and locations.
Intuitive displays, wireless presentation, and high-quality audio ensure every participant, whether in-room or remote, can engage. From council chambers to executive boardrooms, these environments are designed to enhance transparency, accessibility, and efficiency.
Behind the scenes, enterprise-grade infrastructure and thoughtfully designed control systems provide reliability, security, and ease of use for IT teams and end users alike. Integrated video conferencing and content management platforms enable consistent communication, whether for internal briefings, public consultations, or inter-agency collaboration.
The result? A connected, secure, and future-ready meeting environment that empowers government teams to communicate clearly, collaborate effectively, and serve their communities with confidence.
Below are just some examples of our work with government meeting spaces:
GOVERNMENT
Town of High Prairie Alberta
Matrix learned of an upcoming RFP for council chamber upgrades during discussions about a separate all in one PA system. A tour of the County’s recently updated discussion system in High Prairie helped shape the Town’s design, adapted to suit their room. Because a projector and screen could not be installed due to ceiling and truss constraints, a Sony FW85BZ40L display was placed at the end of the council table for clear content viewing.
The solution included nine Televic Flexible Wired Discussion Stations with voting, plus Confero 360 software for efficient meeting management. A Crestron control system with 10” touch panels at the Executive Assistant and Reeve positions enabled easy room control without technical staff.
Four Televic IP CAM CM70 PTZ cameras, managed automatically via T Cam presets, provided high quality speaker views. A DSP, ceiling speakers, and amplification ensured balanced audio for both in room and remote participants.
City of YellowKnife
Northwest Territories
The City of Yellowknife partnered with Matrix Video Communications Corp. to modernize their council meeting environment with a secure, flexible, and fully integrated conference solution designed to support both in-person and hybrid collaboration. At the core of the deployment are 25 Televic Confidea FLEX G4 wireless delegate discussion stations integrated with Televic Confero 360, allowing operators to efficiently manage microphone control, speaker request queues, and open discussion modes during meetings.
To support modern hybrid meeting requirements, the system was integrated with Microsoft Teams and the City’s existing third-party video streaming infrastructure, enabling seamless communication between in-room and remote participants while also supporting live streaming and recording capabilities for increased accessibility and public transparency.
System-wide audio, video, and control functionality are managed through the Q-SYS Core Nano platform from QSC. The DSP manages Dante audio networking, integrates with Visionary Solutions encoders and decoders, and provides centralized control of system peripherals through a 10-inch desktop touch panel with QR-code-enabled remote access functionality. The conference system also utilizes enterprise-grade 802.1x and WPA2 Enterprise Wi-Fi security with complete end-to-end encryption to ensure secure communications.
Accessibility was a major consideration in the overall system design. An advanced assisted listening solution from Listen Technologies was implemented to support both Bluetooth-enabled hearing aids and RF lanyards, ensuring hearing-impaired participants and members of the public attending in person can fully engage in council proceedings. The completed solution provides the City of Yellowknife with a modern, secure, and scalable council chamber environment built to support hybrid governance and inclusive public participation.
City of Barrie
Ontario
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The City of Barrie partnered with Matrix Video Communications Corp. for a complete modernization of its council chamber and supporting overflow spaces through a comprehensive AV refresh project. The upgrade included a fully redesigned backend audiovisual infrastructure, new projection systems, integrated conferencing technology, and enhanced broadcasting capabilities to support the City’s evolving communication and collaboration needs.
At the centre of the solution is a new Televic discussion system paired with a fully integrated hybrid meeting platform supporting both Zoom and Microsoft Teams, as well as dedicated remote participation through MVI Conferencing Solutions. The City can now independently manage camera switching, meeting production, and professional broadcast streaming internally, eliminating the need for external broadcast operation support.
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The upgraded broadcast environment includes automated camera switching with multiple dedicated camera shots for each council seat, along with dynamic graphical overlays featuring City branding and participant name and title information. Video distribution throughout the chamber and overflow areas is powered by Crestron DM NVX technology, while audio processing and distribution are handled through Biamp DSP solutions and Lab Gruppen amplification systems.
The completed solution also features new Sony projection and display systems alongside two custom floating fixed-frame projection screens from Da-Lite, delivering a polished and modern visual experience throughout the chamber. The result is a fully future-ready council environment designed to support hybrid governance, professional broadcasting, and improved engagement for council members, staff, and the public.
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City of Vernon
British Columbia
The City of Vernon partnered with Matrix Video Communications Corp. to deliver a fully modernized council chamber and media environment designed around flexibility, scalability, and high-performance AV over IP infrastructure. The system was engineered by Matrix’s in-house design team to support seamless routing of audio, video, and control signals across a fully networked platform.
At the core of the solution is an AV over IP architecture using encoder and decoder endpoints connected through a dedicated network switch, allowing any input or output to be dynamically routed across the system. The conferencing environment includes 15 Bosch Dicentis Wireless Conference System delegate stations and one chairperson unit, all integrated with a Q-SYS Core 110f processor to manage audio routing, processing, and system control.
Audio from the Core 110F, alongside video camera feeds and four in-room PCs, is distributed through the network infrastructure and integrated into the City’s in-house streaming platform, enabling flexible live production and broadcast capabilities. This design allows the City to route any source to any destination within the system, supporting both council operations and public streaming requirements with ease.
To complete the installation, Matrix deployed dual Sony laser projection systems with motorized screens for in-room presentation use, as well as a 55-inch Sony display dedicated to gallery viewing with independent audio reinforcement. Additional wireless microphones and auxiliary media inputs were also integrated to support expanded use cases, ensuring the City of Vernon now has a versatile, future-ready council chamber capable of supporting hybrid meetings, public engagement, and professional-grade content delivery.
The Hamlet of Goa Haven Council Chamber is a fully integrated AV and governance system designed for one of the most remote communities in Nunavut. The project required a highly resilient, low-maintenance platform capable of supporting council meetings, hybrid participation, and multilingual interpretation, where on-site technical support is extremely limited and system reliability is critical. The solution is anchored by a Crestron control backbone consisting of a CP4 control processor, TS-1070 touch panel, and 4x2 4K AV switcher, with integrated Teams Rooms functionality via a Logitech compute system. Video capture is handled through a combination of a Crestron 1 Beyond P12 PTZ camera and a Huddly L1 AI camera system, supported by Epiphan recording/streaming and Inogeni signal conversion for flexible source integration.
Audio and conferencing form the core of the system design, ensuring clear communication for governance operations. A Q-SYS Core 24f processor provides DSP, Dante networking, and system control, driving QSC column loudspeakers optimized for speech intelligibility. A Televic Plixus-based discussion system supports 16 Confidea FLEX units with integrated touch displays and gooseneck microphones, delivering structured, high-quality council participation. The system also includes a full interpreter setup with an ISO-compliant Televic interpreter desk, Confero licensing for meeting control and reporting, and expanded language support to accommodate multilingual governance requirements.
To ensure accessibility and operational resilience, the system includes Williams AV FM+ assistive listening for FM and Wi-Fi audio distribution, along with monitoring headphones for interpretation and system use. The infrastructure backbone is supported by Netgear networking, Eaton UPS power protection, and a dedicated remote monitoring PC, all housed within a ventilated Middle Atlantic rack system designed for reliability in harsh environments. Overall, the solution delivers a complete, future-ready council chamber platform combining control, conferencing, interpretation, and accessibility into a single robust system built for remote governance in Nunavut.