Although not completely new, the hybrid work model has increased significantly after the pandemic’s work-from-home phase. Over the last year, people from all over the world have realized that productivity isn’t specifically linked to a physical presence in the office.
That being said, without access to the right audiovisual equipment, efficiency in hybrid work environments could start to diminish as a result of insufficient collaboration among teammates. When colleagues work together remotely, effective communication—which requires a proper audiovisual solution—is essential. For a successful, productive hybrid work model, you should implement the following equipment into your office:
Without adequate videoconferencing equipment, hybrid work environments would break down. Communicating solely through email or phone is sure to lead to misunderstandings, which decreases company efficiency overall. The most effective form of communication is in person. However, this is not always available as we have seen over the past two years. When in-person communication isn’t possible, videoconferencing is the next best thing.
For a hybrid environment to be truly successful, companies should increase the amount of videoconferencing rooms they have available in relation to the size of the company. When doing this, keep in mind that videoconferencing rooms are not a one-size-fits-all solution. Small huddle rooms that allow for one-on-one videoconferencing are just as important as large boardrooms. Since no two meetings are the same, companies should implement videoconferencing solutions in at least one small, one medium, and one large meeting room and build from there to allow different options for different scenarios. For ideas of what to look for when picking out videoconferencing equipment, please refer to the Cameras, Microphones, and Speakers section of our blog post on audiovisual equipment for meeting rooms.
In addition to meeting room solutions, companies should also consider investing in personal videoconferencing equipment for their employees. In-office solutions fix only half of the problem. If employees have access to videoconferencing equipment only in the office, they may notice a decrease in efficient communication when working from home. Having access to personal videoconferencing equipment will give employees the confidence they need to work remotely when necessary, ensuring that their productivity doesn’t suffer when out of the office.
Cloud-Based Control Systems
Audiovisual equipment is generally controlled through a local control system, meaning people would have to be on site to control the equipment. This creates limitations for remote workers who need to lead a meeting or give a presentation to in-office colleagues. These limitations will interrupting the natural flow of the meeting, which could ultimately lead to distractions and decrease the meeting’s productivity.
Cloud-based control systems will eliminate these issues. Integrating these systems into the office allows remote employees to seamlessly control all in-office audiovisual equipment, reducing meeting disruptions. This is especially helpful for larger companies, as they will likely have more meetings and a higher number of remote employees.
Recording and Streaming Equipment
Contrary to the above situation where remote employees are giving presentations to in-office colleagues, the opposite may also occur where in-office employees must present to remote coworkers. For these situations, companies should consider installing recording and streaming equipment in certain meeting rooms. This will allow in-person employees to live-stream their presentations to all colleagues, effectively saving time, as they shouldn’t need to re-do the presentation for any employees that may have been working remotely on that day. Streaming equipment may be particularly beneficial for companies with multiple offices, as employees will be able to give in-depth presentations to all offices at once.
Incorporating recording equipment into certain meeting spaces will also save time. If any employees are on vacation or have prior commitments at the time of the presentation, the presenter can use this equipment to record their entire presentation and then send out the recording to anyone who may have missed it. This ensures that everyone receives the exact same information, keeping everyone on the same page. It also certifies that the presenter only has to give their presentation once, freeing up their time to focus on other aspects of their work. For this reason, even if companies don’t have any remote employees, investing in recording equipment is always a good idea.